Your Parts Room, In Your Pocket.
A complete inventory management system built for plant hire, construction, and engineering businesses. Mobile app, web portal, and integrated POS — everything you need to manage stock, process sales, and track deliveries. No other software required.
Everything You Need to Run Your Parts Operation
From inventory and purchasing to deliveries, job cards, and counter sales — StockScan covers every part of your workflow.
Complete Inventory Management
Your entire parts catalogue at your fingertips. Add products with descriptions, SKUs, images, pricing, and supplier links. Track real-time stock levels across unlimited sites, record adjustments with full audit trails, and scan barcodes for instant product lookup.
Full Web Portal
Manage your entire operation from any browser — no app install needed. The StockScan web portal at login.stockscan.uk gives you dashboards, reports, product management, team controls, and everything the mobile app offers, accessible from your office PC or laptop.
Multi-Site Warehouse Management
Manage stock across unlimited depots, vans, workshops, and yard locations. See exactly what's at each location in real time, move stock between sites with full tracking (pending → in transit → completed), and run physical stock take workflows with variance reporting and automatic adjustments. Per-user warehouse access means staff only see their assigned sites.
Purchase Orders & Smart Reordering
Build purchase orders against specific suppliers with line items, quantities, and pricing. Auto-generate POs from items below minimum stock. Receive goods with quantity validation and automatic stock adjustment, track PO status from draft through to closed, import suppliers from Sage, and export reorder lists as Sage-compatible CSV files.
Deliveries & Collections
Record outbound deliveries and customer collections with full details. Capture digital signatures on-device as proof of delivery, auto-generate professional delivery note PDFs, and email them directly to customers. Track delivery status from pending through to completed. Import Sage sales orders to auto-populate delivery line items.
Job Cards & Workshop Management
Log workshop jobs with customer details, machine info, and descriptions. Allocate parts directly from inventory with automatic stock deduction, return unused parts, track labour time and hourly rates per team member, and follow jobs through a full status workflow — Open → In Progress → Completed → Closed. Generate invoices and export completed jobs in Sage CSV format.
Integrated Point of Sale (POS)
Process counter sales with a fast, touch-friendly interface. Accept Cash, Card, Contactless, and Bank Transfer payments — even split across multiple methods on a single transaction. Full VAT support with automatic calculations, custom receipt branding with your logo and colours, digital receipt emailing, full or partial refunds with stock return, and comprehensive financial reports with product analytics. Integrates with Sage and other accounting systems for your tax reporting.
Mobile App — Works Offline
Your complete inventory system in your pocket. Our native iOS app gives you barcode scanning, stock management, deliveries, job cards, and POS — all working fully offline in warehouses, basements, and remote sites. Automatic sync when you're back online. Android coming soon.
And Much More...
Everything a trade business needs, from reporting and team management to supplier tracking and custom branding.
Self-Hosted Edition
Your data, your server. Run the full StockScan system on-premise via Docker with one-command install. Built-in storage, automated backups, and zero cloud dependency.
Enterprise SSO (OIDC)
Single Sign-On with Microsoft Entra ID, Google Workspace, Okta, and more. Auto-provision users from your company directory — your team logs in with existing credentials.
Server Health Dashboard
Real-time monitoring of database, storage, CPU, and memory for self-hosted installs. One-click backup restore, update checking, and email alerts for failures.
Instant License Activation
Buy a license online, install the self-hosted edition, enter your key — you're live in 5 minutes. 45-day offline grace period for sites without internet.
Reports & Analytics
Dashboard overview, daily & weekly sales reports, Z-reports, profit & loss, stock valuation, product analytics, and revenue breakdowns.
Team & Role-Based Access
Five distinct roles — Owner, Manager, Staff, Delivery Clerk, and Super Admin — with granular permissions and per-warehouse access control.
Supplier Management
Full supplier directory with contact details. Link products to suppliers, bulk import from Sage CSV, and auto-group reorders by supplier.
Sage Integration
Import products, suppliers, and sales orders from Sage CSV exports. Export reorder lists and completed jobs in Sage-compatible format.
Company Branding
Upload your logo for receipts, delivery notes, and the app itself. Custom colours, receipt headers/footers, and dark mode support.
Module Management
Enable only the modules you need — Job Cards, Deliveries, POS, Reports, Barcode Scanning, and Branding. Keep the interface clean and focused.
Enterprise Security
Encrypted data, secure authentication, SSO support, full audit trail for every stock movement, role-based permissions, and GDPR compliance.
Cloud or Self-Hosted
Choose cloud for instant setup and automatic updates, or self-hosted for complete data sovereignty. Both options include the full feature set.
Stop Losing Parts. Start Saving Money.
Join UK trade businesses already using StockScan to take control of their inventory. Start your free 14-day trial today — no credit card required.